About this Career Opportunity
Broadway Cares/Equity Fights AIDS seeks an organized, dynamic self-starter for a salaried, part-time hospitality coordinator position with health insurance. This role will be responsible for all aspects of hospitality for Broadway Cares’ events including negotiating contracts, managing food and beverage volunteers, and planning menus to implementation. Broadway Cares’ major events include Broadway Backwards, Broadway Bares, Broadway Bets, Broadway Flea Market & Grand Auction, Easter Bonnet Competition, Fire Island Dance Festival, Hudson Valley Dance Festival and Red Bucket Follies. In addition to these major events, the hospitality coordinator will also be responsible for hospitality needs for two dozen smaller donor events and meetings throughout the year. Most major events and smaller donor events occur during evening hours and on weekends, for which hospitality is needed over multiple days.
Duties and Responsibilities
- Negotiate contracts with vendors for all major event receptions
- Manage menus, budgets, audio visual, decor, staffing and logistics for major annual events, event receptions, dinners and one-off events
- Oversee meals and beverages for staff, crew, musicians and performers for major events
- Coordinate and oversee volunteers, when applicable, for events, receptions or meals
- Coordinate hospitality for two dozen smaller donor, staff and committee events, lunches and meetings throughout the year
- Solicit and coordinate with 15-20 restaurants and vendors to procure food donations for major events
- Manage VIP bars and volunteers for Broadway Bares
- Assist with coordinating food and beverage teams, extensive menus, decor, supplies and purchases for Fire Island Dance Festival
- Manage staff holiday party including buffet dinner, bar, decor, themes, activities and servers
- Maintain inventory of food, snacks, beverages and supplies
- Pack in-house materials and beverages for production team transport for events and, upon return, clean and restock items
- Collaborate with staff on other miscellaneous staff events and hospitality needs
- Participate with the entire Broadway Cares staff in large annual and smaller one-time events, and in facilitating audience appeals for two annual six-week fundraising periods, which take place in the evenings and on weekends.
Qualifications
- Experience in and knowledge of hospitality industry
- Comfort with negotiating vendor contracts and ability to build strong relationships with vendor contacts
- Ability to guide staff on menus, decor and other event hospitality needs
- Ability to procure in-kind donations of food and meals and maintain strong relationships to grow participation
- Ability to perform physical labor required of this work
- Exceptional organizational skills and attention to detail
- Excellent written communication and interpersonal skills
- Ability to think creatively
- Ability to multitask and manage time effectively
- Strong working knowledge of Microsoft Office (including mail merge and Outlook) and Google Drive (including forms, sheets and docs)
- Understanding of and affinity for the theater
- Understanding of and commitment to Broadway Cares/Equity Fights AIDS’ mission
Personal drive and initiative - Willingness to be a team player, assisting and supporting as needed
- Ability to work nights and weekends
- Affection for dogs
Broadway Cares/Equity Fights AIDS values a diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, religion, sex, national origin, age, disability, sexual orientation or gender identity. We are committed to creating a dynamic work environment that values diversity, equity and inclusion, respect and integrity for all.
Compensation/benefits
- Salary: $24,000
- Competitive part-time salary with opportunities for growth
- Benefits include health and dental insurance
To apply, send a compelling cover letter, resume and references with “Hospitality Coordinator-Your Name” in the subject to resumes@broadwaycares.org.
About this Career Opportunity
Broadway Cares/Equity Fights AIDS is looking for a junior graphic designer and archivist who can impress us with their digital and motion skills as well as their love of organizing and details. The right person will support our in-house designers on projects, help us establish and maintain structure within our photo and video archives, and enhance how we tell our story to connect with supporters and donors.
Our graphic designers work on a wide variety of Broadway Cares events and projects across platforms. This position will be responsible for assisting our designers and video editor on a range of digital and print projects. This position also will be the primary person responsible for organizing and maintaining our graphic, photo and video assets.
Primary Duties and Responsibilities
- Assist in producing compelling campaigns for Broadway Cares events and projects that can adapt for all media
- Support our other in-house designers and video editor by effectively cataloging and managing our photo and video assets
- Collaborate across disciplines (e.g. producing digital media including social campaigns, event banners, posters, postcards, invitations, signage, program ads, etc.)
- Finalize presentation of material for delivery
- Work with production, development and communications staffs to meet marketing, promotion, media and event deadlines
- Assist in design maintenance of broadwaycares.org, classicalaction.org and dradance.org as needed (e.g. supplying photos, logos, etc.)
- Participate with the entire Broadway Cares/Equity Fights AIDS staff in facilitating the audience appeals that traditionally take place on Broadway for two six-week fundraising periods, which occur in the evening and on weekends
- Participate in major and minor fundraising events, some of which occur in the evening and on weekends
Qualifications
- At least 1-2 years experience in a design position, preferably at an in-house agency or nonprofit, or as full-time freelancer
- Expert knowledge of Adobe Creative Cloud software
- Exceptional organizational skills with high attention to detail
- Familiarity with video and animation, particularly through After Effects
- A finely tuned eye for motion graphics, typography and design
- Knowledge of printing and prepress procedures a plus
- Knowledge of and experience in photography and social media a plus
- Familiarity with WordPress, HTML, CSS, JQuery or JavaScript a plus
- Excellent oral and written communication skills
- Ability to meet deadlines and collaborate with team members
- Ability to actively participate in problem resolution, reacting positively and quickly to changing dynamics
- Ability to work in a fast-paced creative environment
- Ability to work within strict deadlines, both independently and with a close-knit team
- Self-motivated creative mind
- Passionate about making a difference with a comprehensive understanding of and commitment to Broadway Cares’ mission
- Flexibility, drive and a sense of humor
- An affection for dogs
Broadway Cares/Equity Fights AIDS values a diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, religion, sex, national origin, age, disability, sexual orientation or gender identity. We are committed to creating a dynamic work environment that values diversity, equity and inclusion, respect and integrity for all.
Compensation and benefits
- Salary from $55,000 per year
- Comprehensive health and dental insurance
- Life and long-term disability insurance
- Health savings account
- 401K plan
- Defined benefit pension plan
If interested please apply by sending a cover letter, your resume and a link to your online portfolio to designer@broadwaycares.org.
